OUT OF TOWN PATIENTS
Contact Our Office:
Before traveling to our office, we ask that all new patients read the information below and then contact us (email or phone) to initiate correspondence. As you are making plans to come in for treatment, we want to offer as much information as possible to address your questions and help you. Since traveling takes a lot of planning, we will assist you in setting up multiple appointments so we can help you find relief as quickly as possible. Please give us a call at 703-821-1103 or email us at firstname.lastname@example.org so we can get started!
Prepare For Your Visit:
Before coming to our office, we ask that you complete our New Patient Questionnaire. Your questionnaire will be submitted and received electronically. Please allow 20-30 minutes to submit your information. Be sure to include as much detail as possible as this will allow Dr. Brown to better serve you. We require your questionnaire to be submitted in advance so Dr. Brown can review your history and symptoms in detail before he meets with you. This helps to make your initial consultation more efficient and productive.
Once you have your appointments set up with one of our team members, you can start planning your trip to our office. Please plan to stay in town for about 2-3 days and if possible, arrive the night before your first scheduled appointment so you can settle in. Feel free to use the travel guide below to browse nearby hotels, restaurants and entertainment.
First Appointment – Initial Consultation:
(Appointment Time: 30-40 minutes)
For your initial consultation, please arrive 10-15 minutes early so you to have plenty of time to find our office and make your way to the third floor where you will find us in suite 301. Once you arrive, our team will walk you through our check in process and introduce you to Dr. Jeffrey Brown so he can perform a thorough head and neck exam. This examination focuses on craniofacial bone alignment, airway, oral health, identifying TMD symptoms, sleep habits, posture and overall development. If the exam indicates an underlying TMJ dysfunction, the doctor will provide you with an order for a TMJ MRI so he can get a clearer look at what is going on internally. We find that many of our patients experience TMD symptoms when there is disc dislocation in the jaw joints. Since MRI’s show soft tissue, Dr. Brown will be able to evaluate the condition and the position of the articular discs and gain a better understanding as to what is happening internally. Once the initial consultation with Dr. Brown is complete, you will then head to the MRI center for imaging of your TMJ’s.
* It is very important that you schedule your MRI appointment in advance to ensure you can be seen right after your intial consultation. Please keep in mind you will need a prescription for this MRI so you need to meet with Dr. Brown before your MRI appointment. Without the MRI, we may not be able to proceed to the Second Appointment. In the case the doctor does not want you to have an MRI taken, we will call Novant to cancel your MRI appointment for you and we will proceed to the second appointment and review your treatment plan.
*For questions regarding fees and scheduling with Novant Health Imaging, please contact them directly by calling 703-356-4900.
Second Appointment – Treatment Consultation:
(Appointment Time: 30-40 minutes)
If the doctor recommended a TMJ MRI, your MRI report will be sent to our office, ready for review. The MRI imaging and report from the radiologist, whom has personally worked with our office for over 25 years will allow the doctor to evaluate the TMJs and determine the extent of the condition and dislocation. During this appointment the doctor will review your MRI results with you. At this time, you will be provided with a treatment plan that aims towards reducing your symptoms and improving your health. Once Dr. Brown has explained your treatment plan in detail, you will meet with our Treatment Plan Coordinator to discuss all available financial options.
Third Appointment – Work-Up Appointment:
(Appointment Time: 60-90 minutes)
After we’ve discussed any/all concerns regarding your treatment plan during the treatment consult (above), we can begin your work-up appointment. If you choose not to schedule a work-up on this day, we can always schedule this appointment for a different date. Please let us know what works best for you. The workup consists of taking X-ray images, photography for postural analysis and digital scans of your teeth. Once we have completed the workup, the digital scans will be sent to the lab that same day. Your treatment plan will likely consist of appliance(s) that will be ready for fitting in approximately 3-4 weeks. Our team will coordinate your appliance delivery appointment by calling you once your appliance(s) arrive at our office.
*If you would like to book a work-up appointment directly after the MRI consult during your visit, a deposit will be required to hold this appointment due to the length of time we are reserving. The deposit will be used as a credit towards your treatment once you come in.
Fourth Appointment – Delivery/Fitting of Appliance(s):
(Appointment time: 30-40 minutes)
During your appliance delivery appointment, Dr. Brown will adjust the appliance(s) to start treatment. Once adjusted properly, he will record measurements so we can track your progress. Once the appliance(s) have been delivered, adjusted and you are feeling comfortable you are free to head home!
In order for treatment to produce results, you will need to plan follow-up visits every 4 to 8 weeks to have your appliance(s) adjusted for one year. These follow-up visits are critical since your appliance could wear down which may result in an increase in your symptoms. After 12 months of treatment Dr. Brown will re-evaluate with a new MRI and x-rays to track your progress and determine the next course of action. We understand that traveling frequently is not easy so if you have a doctor who is willing to help with treatment in-between visits, we would be happy to accommodate to the best of our ability.
As a courtesy for our patients, we offer filing your medical and/or dental claims after each visit so that your insurance can provide any reimbursement to you directly. Our goal in doing so is to allow you and the doctors to focus on getting you better, while we take care of the filing process for you. As non-participating providers, it is important to note that you, the patient, must be your own advocate and follow up to make sure your insurance company(s) have sufficient information to process the claims and/or pre-authorizations. We are not able to find out specifics about your individual plan, so should a pre-authorization be required, please let us know and we will be glad to assist you.
For Your Convenience:
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We look forward to meeting you and helping you live a symptom free life!
– the Team at Sleep & TMJ Therapy